When it comes to a notice to vacate, it’s important for you to be proactive to reduce headaches, but also so you can move new tenants into your rental property without losing weeks of rent.
Upon receiving the tenant’s notice to vacate, best practice is to confirm you’ve received the notice and call the tenant immediately and thank them for taking care of the property. You will make your tenant feel valued by thanking them for keeping the property in good condition.
Communicate with your tenant the details of the vacate process. Send them information, such as:
- Confirmation of the tenant’s move out date
- Balance of rent owing until their move out date
- How and when the final inspection will take place
- A repairs and maintenance request form
- A moving out checklist
- A copy of the original property condition report
When conducting the final inspection, check with your tenant if they are able to attend the final inspection with you. Face-to-face inspections can eliminate disagreements and miscommunication over items that need to be cleaned or fixed.
If your tenant has had pets in the property, it must be professionally sprayed for fleas at the end of their tenancy.
Make sure to get a forwarding address for your tenant. This will be useful in the case you need to forward on mail after the final inspection.
It’s ideal to start advertising the rental property anywhere between 4-6 weeks before your property is available for new tenants to move in. Before you begin advertising, it’s advisable to speak to your tenant about getting access to the property to show through prospective tenants.
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